We have compiled the following frequently asked questions:
What is a Framework?
The Public Contract Regulations 2015 refer to a Framework meaning “an agreement between one or more contracting authorities and one or more economic operators, the purpose of which is to establish the terms governing contracts to be awarded during a given period, in particular with regard to price and, where appropriate, the quantity envisaged”.
Who can use the Framework?
This framework is open to all public sector bodies to use. The full list of those who can utilise the Framework can be found within the Contract Notice. Please click here to view the Contract Notice.
This Framework can be used by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Further details can be found in Annex 16.
Is there a joining fee to use the Framework?
No, the Framework is free to use.
Who are the suppliers on the list?
Please see here for a full list of the suppliers.
What is the lotting structure?
Please see here for the lotting structure.
- How do we get access to the documents?
When is the start and expiry date of the Framework?
The SEWTAPS framework commenced on 19th April 2021 until the 18th April 2025, for a period of 4 years, with option to extend to 18th April 2027
What type of services are covered within the Framework?
Lot 1: Multi-Disciplinary
Lot 2: Civil and Highway Engineering Consultants
Lot 3: Transportation Consultancy
Lot 4: Ground and Water Consultancy
Lot 5: Estates and Residential Development Professional Services
Lot 6: Site Supervision
Lot 7: Aviation Consultants
Lot 8: Geotechnical Consultants
Lot 9: Archaeological/Cultural Heritage Consultancy
Lot 10: Master Planning and Urban Design
Lot 11: Neutral Vendor Services*
Further documentation can be obtained by emailing the team on Consultancyframework@cardiff.gov.uk
Furthermore, Lot 11 Neutral vendor service covers a range of professional services that includes:
- Construction Consultancy Services,
- Corporate, Policy, Audit and Finance
- Social Value
- Marketing, Media & Communications
- ICT, Transformation and Change
- Education, Learning and Curriculum
- Energy Consultancy
- Adult Care Services
- Children’s Services
- Commercialisation & Public Services
- Organisational Change and Transformation Management
- Facilities Management
- Housing & Communities
- Business Strategies
This is not an exhaustive list and may change depending on requirements by each customer.
Can you use the Framework for funded projects?
The Framework was awarded via an EU Compliant OJEU process in line with the Public Contract Regulations 2015. The Framework Team can provide documentation in order to support your request for funding.
- Can we have a copy of the user guide?
Are there standard quality questions available?
There are standard quality questions available on request. The Framework Team encourage to ask forward facing project specific questions to achieve the best responses from the bidders for your scheme.
What are the weightings that can be used in mini-competitions?
The following weightings may be applied:
- 60% Price and 40% Quality / Technical
- 50% Price and 50% Quality / Technical
- 40% Price and 60% Quality / Technica
- 30% Price and 70% Quality / Technical
- 20% Price and 80% Quality / Technical
Can I Direct Award?
Yes, direct award applies to all Lots. Although there is a recommended 150k threshold customers are able to exceed that value. A Direct Award can be made and you can make your selection based on organisational need, urgency, level of expertise offered, availability, quality, value for money and response time that demonstrates value for money.
What forms of Contract can I use?
The Framework offers a variety of forms of Contract that can be used:
- Standard Consultancy terms and Conditions
- NEC4 Professional Service Contract
- JCT - e-Construction Services Agreement
What scoring methodology do I have to use?
The Framework was awarded on a 0-5 scoring methodology for quality, and a narrow average scoring methodology for commercials, but we have not stipulated that you must utilise a certain methodology. You may use a scoring methodology that is suitable for your requirement and tendering systems in accordance with the Public Contract Regulations 2015.
Are there any schedules of rates?
Yes within the framework. Annex 3 details the hourly rates and these rates are maximum rates which cannot be exceeded.
- Who is responsible for requesting the unique SEWTAPS code for each direct award? Customer or Supplier?
Should the unique SEWTAPS code for each direct award call off be requested when supplier receives the request for a scope/fee, or after both client and consultant have agreed on scope/fee?
For direct awards after scope/fee agreed but before any PO is raised.
What is done if you don’t get a code?
This is a mandatory requirement and failure to get this will make call off non-compliant with the framework.
- If we do not receive a call-off with the initial request for a proposal, can you advise who we should recommend our client talks to within the authority to obtain support with the call-off preparation?
Are there any streamlined versions of the process for smaller commissions? Eg < £10k, < £50k.
Where relevant Customers can aggregate smaller commissions for multiple smaller projects and obtain one reference for these, this is covered in Annex 14.
Other Useful Frameworks
|Property Consultancy DPS
Offering customers a route to access pre-approved suppliers for the provision of Property Design Consultancy, Project Management, Cost Consultancy along with professional services that are not covered by SEWTAPS Framework.
|South East & Mid Wales Collaborative Construction Framework (SEWSCAP)
SEWSCAP draws together the expertise of pre-qualified, experienced small, medium and large contractors to provide various school / public buildings construction works, as well as modular and demountable solutions, between the values of over £250k to £100m.
|South East & Mid Wales Civil Engineering and Highways Framework (SEWH)
SEWH draws together the expertise of pre-qualified, experienced small, medium and large contractors to provide various civil engineering and highways construction works, including maintenance, surfacing and project work, with values up to £10m.
Please see the Access agreement below:
Please see the Quick Access User Guide below: